Credibility
Give exhibitors, visitors, partners and institutions greater assurance about published data.
UFI AUDIT
UFI statistics audit.
Independent verification of event statistics carried out under UFI audit requirements.
THE ESSENTIALS
Statistics audited under UFI rules.
EXPO’STAT works as a UFI Auditor to examine event statistics: definitions of indicators, counting methods, consistency of data and available supporting evidence.
The scope and checks are defined according to the applicable UFI requirements and the event’s characteristics. The conclusion is based on independent, documented checks.
WHY AUDIT YOUR STATISTICS?
More robust indicators with international relevance.
An audit turns reported event statistics into results supported by independent checks.
Comparability
Use shared definitions to compare key statistics between editions and markets.
Traceability
Document calculation methods, reconciliations and any adjustments made.
Management
Use audited results to track changes over time and inform the organiser’s decisions.
SCOPE OF THE AUDIT
What we can examine.
The audit covers statistics within the rules and scope applicable to the event.
Exhibition spaceReported net space, floor plans, allocation of space and calculation principles.
ExhibitorsLists, contracts and classification of participants according to the relevant categories.
Visitors and visitsRegistrations, ticketing, access checks, counting rules and any repeat visits.
Geographic originDomestic and international breakdown of exhibitors and visitors, based on available evidence.
FROM SOURCE DATA TO PUBLISHED STATISTICSDEFINITIONS AUDIT TRAIL CONSISTENCY
Reliability starts with the counting rules.
The audit does not merely confirm a total. It examines how the statistics were generated before publication or reporting under the relevant UFI requirements.
Know what is being counted
Apply the chosen definitions of exhibitors, visitors, visits and exhibition space consistently.
Link totals back to their sources
Reconcile reported figures with underlying records and data processing.
Explain corrections
Document exclusions, deduplication and adjustments affecting final statistics.
PROCESS01 02 03 04
A clear process from start to finish.
Define the audit
Agree on the statistics, applicable UFI rules, timetable and expected records.
Collect the data
Review exhibitor lists, floor plans, registration files, ticketing and access-control evidence.
Perform the checks
Carry out tests, reconciliations and recalculations; investigate and document any differences.
Report the results
Document findings and audited statistics, then deliver the conclusions provided for in the audit scope.
STATISTICAL AREAS TO WATCH
Practical cases that may affect published results.
Certain counting decisions can materially change the figures and merit particular attention, depending on the event.
Visitors or visits?The rules for counting unique people and repeat entries must be clear and consistently applied.
Special badge categoriesExhibitors, press, contractors and other groups are identified and handled under the applicable definitions.
Exhibitors and representationDirect participation, co-exhibitors and represented companies are categorized consistently.
Reported exhibition spacePublished area measures are reconciled with plans, contracts and agreed calculation rules.
FREQUENTLY ASKED QUESTIONS
What you need to know before getting started.
Does a UFI audit cover every event statistic?
No. The scope is agreed in advance according to the statistics concerned and the applicable UFI rules.
When should data preparation start?
Before the event: defining categories, organising data collection and identifying supporting records facilitates checks during and after the event.
Does the audit automatically confer UFI recognition?
No. The audit supports the reported statistics. Recognition requirements and decisions are governed by UFI’s own rules and procedures.
YOUR NEXT EVENT
Preparing for a UFI audit?
EXPO’STAT can tell you in advance which data and evidence to prepare to facilitate the audit.
Talk to EXPO’STAT